Find in TallyPrime: How to Search Masters and Transactions Instantly

Introduction: Every Accountant Has Faced This Problem

Imagine this situation.

Your client calls and asks:

“Can you check the cheque issued to Sharma Traders last year?”

You open TallyPrime and start navigating through vouchers.

Purchase entries.

Payment entries.

Ledger reports.

Minutes turn into half an hour.

Still no result.

But if you know the Find feature in TallyPrime, you can locate that transaction in seconds.

This feature allows users to search any detail — party name, cheque number, narration, or stock item — directly from any screen.

What is the Find Feature in TallyPrime?

The Find feature in TallyPrime is a powerful search tool that helps users quickly locate information entered in:

  • masters

  • vouchers

  • transactions

  • reports

You simply enter a keyword, and TallyPrime instantly displays matching results without navigating through multiple reports.

This feature works similar to a search engine inside your accounting software.

How to Use Find in TallyPrime

Using this feature is extremely simple.

Step-by-Step Process

  1. Open any screen in TallyPrime

  2. Press Alt + F (Find)

  3. Enter the keyword

  4. Press Enter

TallyPrime will display all matching entries in the Find – Results screen.

Example: Find a Transaction Using Cheque Number

Let’s take a practical example.

Suppose you want to know which party received cheque number 14526.

Steps

  1. Press Alt + F

  2. Enter 14526

  3. Press Enter

TallyPrime will display:

  • the voucher

  • ledger name

  • matching field

You can open the transaction and even edit it if necessary.

Find Entries Even With Spelling Mistakes

Sometimes accountants enter names slightly differently.

Example:

  • Sourav Traders

  • Sourabh Traders

TallyPrime allows you to include similar spellings while searching.

How to Enable

Press: F9 – Include Similar Spellings

This ensures the search results include close spelling variations.

Find Results Using Partial Keywords

What if you remember only part of a name?

Example:

You search for Bhagya Solutions but only remember the word Solutions.

TallyPrime provides Contains Match.

This option displays results where your keyword appears anywhere in the entry.

To enable:

Press: Ctrl + B → Enable Contains Match

 

Search Across Multiple Companies

Many accountants manage multiple company accounts in TallyPrime.

You may want to check if a ledger exists in any company.

The Find feature allows searching across all loaded companies.

Steps

  1. Open Find results

  2. Press F3 (Company)

  3. Select All Companies

TallyPrime will show results from every loaded company.

Search in Specific Fields

You can narrow down your search using specific fields.

Example:

If you want to search transactions where the destination is Delhi, you can type:

Destination: Delhi

This displays only entries where the destination field contains “Delhi.”

This method makes the search extremely accurate.

Advanced Search Conditions in TallyPrime

TallyPrime allows using logical operators to refine searches.

Supported Operators

  • AND

  • OR

  • NOT

  • >

  • <

  • =

Example:

Steel & Cement

This will show entries containing both keywords.

This is especially useful for large datasets.

Search History Feature

TallyPrime automatically remembers previous search keywords.

When you start typing, suggestions appear based on your earlier searches.

By default, the last five keywords appear when you press Find.

You can disable this feature in:

F1 → Settings → Find → Maintain History

Configure Find Results Display

You can customize how many results appear on the screen.

By default:

  • 100 results for transactions

  • 100 results for masters

You can change this anytime from F12 Configure.

Real Business Case Study

Scenario

A manufacturing company had thousands of transactions.

The accountant needed to locate a transport invoice related to Delhi shipments.

Instead of checking each voucher manually, he used:

Destination: Delhi

Within seconds, TallyPrime displayed all relevant entries.

The accountant quickly located the required transaction.

Result

Time saved: Over 2 hours

Expert Tips for Accountants

1. Use Partial Keywords

If you remember only a part of the entry, enable Contains Match.

2. Use Field Names

Searching with field names like:

Ledgername: ABC Traders

provides precise results.

3. Use Find Before Creating New Masters

Always search before creating a new ledger to avoid duplicates.

4. Use Advanced Operators

Operators like AND / OR / NOT help refine search results.

Accountant Checklist

✔ Use Alt + F to search quickly
✔ Enable Similar Spellings for better results
✔ Use Contains Match for partial keywords
✔ Search across multiple companies if needed
✔ Use field-specific searches for accuracy

FAQ Section

What is Find in TallyPrime?

Find is a search feature that helps locate masters, transactions, or vouchers using keywords.

What is the shortcut key for Find in TallyPrime?

The shortcut key is:

Alt + F

Can I search narration in TallyPrime?

Yes. You can search narration text using the Find feature.

Can Find work across multiple companies?

Yes. Use F3 (Company) to search across all loaded companies.

Can Find detect spelling variations?

Yes. Enable Include Similar Spellings to match close spellings.

Can I search within specific fields?

Yes. You can search fields like:

Ledgername
Destination
Voucher Amount

Why is Find not showing results?

Possible reasons include:

  • incorrect keyword

  • restricted user access

  • wrong company selected