If you are learning TallyPrime or working in accounting, then understanding Vouchers in Tally Prime is extremely important. Every transaction in Tally — whether it is sales, purchase, payment, receipt, or bank transfer — is recorded using vouchers.
In this detailed guide, you will learn:
- What is a Voucher in Tally Prime?
- Types of Vouchers in Tally
- Accounting Vouchers List
- Inventory Vouchers
- Voucher Entry Examples
- Voucher Shortcut Keys
- How to Create Voucher Entries in Tally Prime
- Difference Between Debit Note and Credit Note
- FAQs Related to Tally Vouchers
This article is beginner-friendly and explained in simple English.
What is a Voucher in Tally Prime?
A Voucher in Tally Prime is a document used to record business transactions in accounting software.
Whenever a business:
- receives money,
- makes payment,
- purchases goods,
- sells products,
- transfers money between cash and bank,
these transactions are entered in Tally using vouchers.
Simple Definition
A voucher is an accounting entry form used to record financial and inventory transactions in Tally Prime.
Without vouchers, no accounting transaction can be recorded in TallyPrime.
Why are Vouchers Important in Tally?
Vouchers play a major role in accounting because they help businesses:
- Maintain accurate accounting records
- Track daily transactions
- Manage cash flow
- Record sales and purchases
- Prepare GST reports
- Generate Profit & Loss statements
- Create Balance Sheets
- Manage stock inventory
Every report in Tally depends on voucher entries.
Types of Vouchers in Tally Prime
Vouchers in TallyPrime are mainly divided into three categories:
- Accounting Vouchers
- Inventory Vouchers
- Order Vouchers
Let’s understand each one in detail.
1. Accounting Vouchers in Tally
Accounting vouchers are used to record financial transactions.
These are the most commonly used vouchers in Tally Prime.
List of Accounting Vouchers in Tally
| Voucher Name | Shortcut Key | Purpose |
|---|---|---|
| Contra Voucher | F4 | Cash & bank transactions |
| Payment Voucher | F5 | Payments made |
| Receipt Voucher | F6 | Money received |
| Journal Voucher | F7 | Adjustment entries |
| Sales Voucher | F8 | Sales transactions |
| Purchase Voucher | F9 | Purchase transactions |
| Credit Note | Ctrl + F8 | Sales return |
| Debit Note | Ctrl + F9 | Purchase return |
Contra Voucher in Tally (F4)
What is Contra Voucher?
A Contra Voucher is used for transactions between:
- Cash Account
- Bank Account
Uses of Contra Voucher
- Cash deposited into bank
- Cash withdrawn from bank
- Bank-to-bank transfer
Example of Contra Voucher
Situation:
₹20,000 deposited into SBI Bank from Cash.
Entry:
- SBI Bank A/c Dr.
- To Cash A/c
Shortcut Key
Press F4 to open Contra Voucher.
Payment Voucher in Tally (F5)
What is Payment Voucher?
Payment Voucher is used when the business makes payment.
Examples:
- Salary paid
- Electricity bill paid
- Office rent paid
- Internet bill paid
Example of Payment Voucher
Situation:
Paid office rent ₹10,000 in cash.
Entry:
- Rent Expense A/c Dr.
- To Cash A/c
Shortcut Key
Press F5 for Payment Voucher.
Receipt Voucher in Tally (F6)
What is Receipt Voucher?
Receipt Voucher is used when money is received by the business.
Examples:
- Customer payment received
- Interest received
- Commission received
Example of Receipt Voucher
Situation:
Received ₹15,000 from customer through bank.
Entry:
- Bank A/c Dr.
- To Customer A/c
Shortcut Key
Press F6 for Receipt Voucher.
Journal Voucher in Tally (F7)
What is Journal Voucher?
Journal Voucher is used for adjustment entries and non-cash transactions.
Uses:
- Outstanding expenses
- Depreciation
- Transfer entries
- Rectification entries
Example of Journal Voucher
Situation:
Salary outstanding ₹5,000.
Entry:
- Salary Expense A/c Dr.
- To Outstanding Salary A/c
Shortcut Key
Press F7 for Journal Voucher.
Sales Voucher in Tally (F8)
What is Sales Voucher?
Sales Voucher is used when goods or services are sold.
It records:
- Product sales
- GST sales
- Credit sales
- Cash sales
Example of Sales Voucher
Situation:
Sold goods worth ₹25,000 to Raj Traders.
Entry:
- Raj Traders A/c Dr.
- To Sales A/c
Shortcut Key
Press F8 for Sales Voucher.
Purchase Voucher in Tally (F9)
What is Purchase Voucher?
Purchase Voucher is used to record purchase transactions.
Examples:
- Raw material purchase
- Product purchase
- Office item purchase
Example of Purchase Voucher
Situation:
Purchased goods worth ₹18,000 from Sharma Enterprises.
Entry:
- Purchase A/c Dr.
- To Sharma Enterprises A/c
Shortcut Key
Press F9 for Purchase Voucher.
Credit Note in Tally (Ctrl + F8)
What is Credit Note?
Credit Note is used for:
- Sales return
- Discount adjustment
Example
Customer returned damaged goods worth ₹2,000.
Entry:
- Sales Return A/c Dr.
- To Customer A/c
Debit Note in Tally (Ctrl + F9)
What is Debit Note?
Debit Note is used for:
- Purchase return
- Purchase adjustment
Example
Returned damaged goods to supplier worth ₹3,000.
Entry:
- Supplier A/c Dr.
- To Purchase Return A/c
Inventory Vouchers in Tally Prime
Inventory vouchers are used for stock management.
These vouchers help businesses manage:
- stock movement,
- stock transfer,
- delivery,
- inventory tracking.
Common Inventory Vouchers
| Inventory Voucher | Use |
|---|---|
| Receipt Note | Record goods received |
| Delivery Note | Record goods delivered |
| Stock Journal | Stock transfer |
| Physical Stock | Stock adjustment |
| Rejections In | Purchase return stock |
| Rejections Out | Sales return stock |
How to Enter Vouchers in Tally Prime
Follow these simple steps:
Step 1: Open Tally Prime
Open TallyPrime on your computer.
Step 2: Select Company
Choose the company in which you want to record transactions.
Step 3: Go to Voucher Entry
Path:
- Gateway of Tally
- Vouchers
Step 4: Select Voucher Type
Press shortcut key:
- F4 for Contra
- F5 for Payment
- F6 for Receipt
- F7 for Journal
- F8 for Sales
- F9 for Purchase
Step 5: Enter Transaction Details
Fill:
- Ledger name
- Amount
- Narration
- GST details (if applicable)
Step 6: Save Voucher
Press:
- Ctrl + A
to save the entry.
Difference Between Debit Note and Credit Note
| Debit Note | Credit Note |
|---|---|
| Used for Purchase Return | Used for Sales Return |
| Supplier involved | Customer involved |
| Ctrl + F9 | Ctrl + F8 |
Common Mistakes Beginners Make in Tally
Many beginners make these mistakes:
- Selecting wrong voucher type
- Wrong debit and credit entry
- Incorrect GST ledger
- Not entering narration
- Wrong party account selection
Always verify entries before saving.
Tips to Learn Tally Vouchers Faster
- Practice daily transactions
- Learn shortcut keys
- Understand accounting basics
- Create sample entries
- Watch real business examples
- Practice GST entries regularly
Benefits of Learning Vouchers in Tally
Learning vouchers helps you:
- Get accounting jobs
- Work as data entry operator
- Handle business accounting
- Manage GST billing
- Become Tally operator
- Improve finance skills
Frequently Asked Questions (FAQs)
What are vouchers in Tally Prime?
Vouchers are accounting entry forms used to record business transactions in Tally Prime.
Which voucher is used for sales entry in Tally?
Sales Voucher (F8) is used for sales entry.
What is the shortcut key for Purchase Voucher?
The shortcut key for Purchase Voucher is F9.
Which voucher is used for cash deposit into bank?
Contra Voucher (F4) is used for cash deposit into bank.
What is the use of Journal Voucher?
Journal Voucher is used for adjustment and non-cash transactions.
Final Words
Understanding vouchers is the foundation of accounting in TallyPrime. Whether you are a student, accountant, freelancer, or business owner, learning voucher entries will help you manage accounts professionally.
Start practicing:
- Contra Voucher
- Payment Voucher
- Receipt Voucher
- Sales Voucher
- Purchase Voucher
These are the most frequently used vouchers in daily accounting work.
With regular practice, voucher entry in Tally Prime becomes simple and fast.
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